• ecoPortal - Health and safety software implementation

How to implement health and safety software – configurability and timeframe

How to implement health and safety software – configurability and timeframe

Implementing a health and safety software can be a time consuming process given that the software’s elements should support your business practices. Health and safety software implementation needs careful consideration of how it will support your health and safety objectives. The success of the health and safety software is based on how effectively it is implemented to integrate with your business. In this video, Dr. Manuel Siedel, Director of Sales and Implementation at ecoPortal, offers some key insights on this matter.

Do the available templated health and safety software provide value for all types of businesses? Skip to this part in the video

Template systems are generally preferred by SMEs that have simple processes and are looking for cheaper options. However, larger organisations have more complex business and communication processes. Software is an effective tool to streamline these processes, if it is configured to suit your business operations. A good provider will offer this configurability to support your particular business requirements.

What level of configurability is offered by ecoPortal? Skip to this part in the video

The first thing to note is that there is a big difference between customisation and configuration. Customisation means that the back end code needs to be modified by a developer, before the software will do what the client needs it to do. Configuration means that the front-end software settings can be selected by non-developers (sometimes the client themselves) to make the software do what the client needs. Configuration is cheaper and much more robust way of implementing software into an organisation.

ecoPortal is fully configurable, meaning that both user interface settings like styles, terminology, field lines, as well as functional settings like permissions, organisational structure and business rules can be modified easily through our front-end software settings.

What are the key considerations for ecoPortal’s implementation and the average time it requires? Skip to this part in the video

The time taken for implementation depends on a range of different variables. At ecoPortal, we consider these elements for the process –

 • Scope of implementation: Is the implementation only for basic health and safety or a more comprehensive enterprise risk management suite?

 • Size and complexity of the organisation: The larger the organisation, the more complex the processes will be. This directly impacts the time taken to implement.

 • Existing Systems and Processes: Existing systems and processes speed up the process of software configuration, and thus implementation. While if they are to be evaluated, then of course, the process takes longer accordingly.

Do you have any recommendations for companies looking to implement a health and safety solution? Skip to this part in the video

When starting out we recommend that organisations – 

 •  Take the opportunity to evaluate existing processes and systems, and look to standardise them where possible. Doing this will make configuring the software quicker, easier, and cheaper.

 • Think about change management, and see how other aspects of the business strategy can be incorporated into the implementation. This will increase engagement and potential of a successful implementation.

 • Create an internal project team that can take ownership of the process internally, become the change management champions, and be trained up to be the software experts. Doing this will significantly reduce the time it takes to get the health and safety software implemented and working effectively.

Check out our next video to learn the importance of training and support right through the health and safety software implementation process.

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