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A visitor management solution for guests
of all types and stripes

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Rest assured your guests are safe

Make sure you’re meeting your visitor management safety obligations, with our comprehensive third-party sign-in solution. Easily communicate any necessary safety information, such as emergency exits and safety procedures.
 
With powerful visitor management integration options at your fingertips, you can combine visitor check-in, with safety inductions, contractor pre-qualification, as well as hazard and risk awareness.

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Choose the sign-in options that work for you

Prefer to use kiosks for your visitor management? No problem, a kiosk check-in station can be set up instead of (or as well as a QR poster), in three simple steps–no need for an IT degree!

Similarly, if guests are in a hurry, or don’t have a personal device, administrators can check guests in and out on their behalf, so no one slips through the doors.

Get the visitor management information you need from different parties: setting up separate workflows for your different visitor types (contractors, merchandisers, customers, landlord contractors, visitors, or even staff) is easy too.

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Perform visitor approval checks in a flash

Keep a close eye over your contractors when they enter your site, by having the system check their pre-qualifications and insurance status automatically. See whether your merchandiser's have completed your safety induction and have achieved a satisfactory score. Ultimately have peace of mind knowing whoever’s on your site is qualified, and armed to get the job done.

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Efficient check-in for all guests

With our visitor management solution's personal device check-in, your guests can skip the kiosk queue, for an effortless yet efficient experience.

Simply create QR code posters for each of your site locations. Your visitors can then scan it and complete the check-in process easily from their own mobile device.

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Enhance your visitor experience and safety

Whether you have people visiting your site, merchandisers restocking shelves, or need to check contractors are approved and qualified when they arrive, you can do it all with our visitor management software.

Check in with your own device

Your guests can check in with their own devices, saving you valuable set-up time and money, and keeping the entire visitor management process streamlined, and effortless.

Let visitors get straight to business

Set up Visitor Types to ensure each kind of visitor to your site is only asked for, and presented with, information that’s relevant to them and the purpose of their visit.

Make the system your own

Customise the sign-in experience with your branding and imagery, to ensure your guests know that they’ve come to the right place. Display accurate, up-to-date health and safety information to your visitors (such as site-specific risks and hazards) on their arrival.

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Real-time visitor data for real-time safety

A real-time record of all visitors and their details ensures you’re meeting your security and safety requirements. Collate accurate visitor management data in one place, know who’s currently onsite at any given time, and easily contact your visitors during or after their visit.

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Visitor management dashboards with everything you need to know

Need quick access to visitor information? Export your visitor log in a few clicks of the mouse, or use your visitor management data—such as time on site, visitor types, and visits by location—to create your own visitor management dashboards displaying the key information.

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Automatic contractor checks at your fingertips

Run automatic checks on contractors (or any of your visitor types) when they arrive, reducing the administrative load while being assured that they are approved to be on site, their induction is up-to-date, and/or their insurance hasn’t expired.

Total health and safety integration

Integrate your visitor management system with other ecoPortal solutions to power up your visitor safety management

We propel leading, global organisations to new dimensions.

“If you go to ecoPortal with a wish list, you’ll get it. It’s been a fun, collaborative, creative process. There’s a willingness from the company to get it right for you. ecoPortal provides suggestions on what works for workplace safety, not the other way around.”

Michelle Cooper, Head of Safety & Wellbeing, Foodstuffs North Island
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“When we went down the journey of purchasing a health and safety management software system, ecoPortal was easily the company that stood out. ecoPortal never said no, instead, they always came up with a solution to help improve our workplace safety.”

Gary McShane, Operations Manager, Xlam
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“We had a significant task in capturing people's hearts and minds in regards to what the best way to do things, and what would get the best results. That's where ecoPortal really stood out, in facilitating engagement, and the end outcomes we were looking for.”

Ron Holden, Managing Director, Altus
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Frequently Asked Questions

What is Visitor Management Software?

Visitor Management Software (VMS) is a digital solution that streamlines visitor management. Key features include electronic sign-in, host notifications, and real-time monitoring. VMS enhances security by automating access control and tracking visitors, preventing unauthorised access. The software improves efficiency by reducing paperwork, offering pre-registration options, and providing valuable insights through data analytics. It allows organisations to put the necessary balances and checks in place to ensure visitor safety, and is crucial for organisations seeking secure, organised, and efficient visitor management processes.

How does Visitor Management Software work?

Visitor Management Software (VMS) works by digitising the visitor check-in process. Its components include electronic sign-in, host notification, and real-time monitoring. VMS typically integrates with other systems like access control and employee databases, ensuring a seamless connection and flow of data. Upon arrival, visitors sign in electronically triggering host notifications, and their data is recorded in the system. Great VMS systems can cater to different visitor types, such as contractors, merchandisers, and landlords capturing and presenting different information as needed.

What are the different types of check-in methods supported by Visitor Management Software?

Visitor Management Software (VMS) supports a broad range of diverse check-in methods. ecoPortal’s VMS offers a QR code check-in, where visitors can scan in from the ease of their own device. The software also accommodates a kiosk check-in option, where visitors can enter their own information from a company kiosk, or a manual check-in, on someone else’s behalf.

Can Visitor Management Software help with compliance and regulations?

Yes, Visitor Management Software (VMS) significantly aids efforts, but more importantly plays a big role in keeping visitors safe. VMS presents visitors with the necessary safety information they need to conduct their visit, as well as ensuring adherence to data protection laws by securely managing visitor information. VMS also generates detailed visitor logs and reports, facilitating compliance audits. This feature not only enhances security, but helps assist organisations in meeting regulatory requirements seamlessly.

Can Visitor Management Software be customised to fit specific business needs?

Yes, most Visitor Management Software (VMS) systems are customisable to specific business needs. ecoPortal’s Visitor Management Solutions provides a range of options for tailoring visitor sign-in flows, ensuring a branded and seamless experience. Our software is versatile, accommodating diverse visitor management processes across various departments or locations. This adaptability allows organisations to align the software with their specific requirements, optimising efficiency and visitor experience.

What kind of support and training is provided for implementing Visitor Management Software?

ecoPortal’s Visitor Management Software is beautifully simple, and easy to set up. With an intuitive configuration process, anyone can set it up - no IT team needed!

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Ready to set up your visitor management system?

Facilitate an efficient experience for all visitor types and stripes — book a demo now.