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Public links to pages: quick access in a managed way

Public-Links-to-Pages


Ever needed to share information in ecoPortal with someone who doesn’t have a login? Now you can keep all your stakeholders informed in a managed way with public links to pages.

Share up-to-date information with those who need it

Public links to pages allow you to provide quick access to information in ecoPortal to anyone; bypassing the need to set those people up as users (or update their user permissions).

There are countless ways you can put public links to pages to good use, such as sharing timely reports with board members, audit findings with consultants or policy, procedure and on-site hazard information with visitors.

Let’s further explore how public links to pages work, what measures are in place to keep your data safe and how you can get started

Public links to pages explained

Public links are unique URLs that can be shared with anyone to provide them with view-only, conditional access to a specific page in ecoPortal.

In just a few clicks,  users can generate a public link to a page and rules can be applied to maintain control over what can be accessed and when.
 
Those with a public link get access to everything they need, including all stages of a page relevant to them. They can view and/or download any attached files, like photos or documents - so they get the full picture without the need to request more information.
 
There’s no need to generate a new link when an update is made, as, unlike a printout, the data on a page shared via a public link is always up-to-date and will reflect exactly what is saved in ecoPortal at the time of viewing.

Access controls keep your data safe

  1. While certain situations warrant the need for public links to pages, data privacy is still an important consideration. That’s why we’ve built in several controls that allow you to manage how people access your information.
  2.  
  3. 1

    Public links can not be accessed using search engines. 

    2

    Set an expiry date and time on public links or limit them to being viewed a set number of times, so public access can be temporary rather than permanent.

    3

    Choose whether all started stages of the page are shared or only a specific stage. For example, you may wish to keep details on the report stage private and therefore only share the investigation stage via the public link. 

    4

    It’s not possible to navigate to other ecoPortal pages from a public link to a page, even if the page shows a link to another in-system page.

    5

    With no limit on the number of public links that can be generated for any one page, you can set different access controls for different stakeholders as appropriate.

    6

    Pages in ecoPortal are private by default. The ability to create public links to pages is set at the register level and this is done in consultation with each ecoPortal customer - so you maintain control over how information in ecoPortal is accessed. 

How can I get started?

This feature is now available to all customers. We recommend you first align internally on which registers in ecoPortal you would like to enable public sharing for.

Then
contact us, or reach out to your Customer Success Manager, and we'll arrange for this to be activated for you.

 

Daniel wo shadow

Daniel Alexander

Chief Strategy & Product, ecoPortal

 

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