Contractor safety management that works for you

Contractors work for you; so should the way you manage their safety. Take the hassle out of your process with our simple, scalable, and efficient Contractor Management module.

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Elevate your contractor safety management system with ecoPortal

Streamline contractor engagement from beginning to end, and empower contractors to actively contribute to your safety program. Seamlessly integrate with other ecoPortal modules for a holistic view of every single aspect of the contractor safety lifecycle in one place.

This module comes with…

Contractor Manager

Easily create a record of all the contractor organisations you are engaged with, or have previously engaged with. Drill down to reveal a list of the contractor workers connected with that organisation.

Contractor administrator functions

Share the administration workload with the contractor organisation by assigning contractor administrators, who can take ownership of inviting their workers into ecoPortal and keeping their details and documentation up-to-date.

Automated reminders

Get notified ahead of key compliance review dates, such as insurances that are set to expire, so you can easily maintain and ensure compliance.

Powerful data

With ecoPortal, you have the ability to generate to-the-minute contractor reports and analytics to visualise complex data and make informed contractor management and safety decisions.

Pre-qualification simplified

Contractor due diligence is smooth sailing in ecoPortal. Use our pre-qualification template, build your own, or use ecoPortal as a repository to store external pre-qualification documents. Contractors supply insurance information and evidence of their own risk management, which is used to assess, approve, and set review dates for the engagement.

End-to-end safety management

The Contractor Management module unlocks numerous ‘power-ups’ to contractor safety management across your entire ecoPortal platform. Seamlessly stay on top of the full contractor safety management lifecycle and streamline safety across your entire operation by using the Contractor Management module in combination with our other powerful modules.

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Like marmite and butter on toast, this module pairs well with these other ecoPortal modules

Inductions
Visitor Management
Audits & Inspections
Risk Assessment Tools
Permit to Work

Inductions

Make contractor onboarding a breeze with our Inductions module. Your contractors can get to work faster, without sacrificing safety.

Induction templates mean you can apply the same safety standards across all your operations. Engage contractors easily with interactive quizzes, multimedia content, and tests to confirm understanding. You can be confident that contractors understand and are set up with the information they need to follow your safety guidance.

Visitor Management

Keep site and office access in total control. Contractors can sign in with a QR code using their own device, while the system can check whether they are fully approved, inducted, and prepared to navigate the site safely.

With a seamless check-in experience, approved contractors can skip the reception queues and get straight to work without the delays of manual pre-qualification checks.

Keep a complete and accurate digital log of which contractors are or have been on-site at any time, making easy work of any audit that might be thrown your way.

Audits & Inspections

Give contractors access to complete safety audits and inspections, just as your own staff do.

Track contractor safety performance with checklists that ensure your safety standards are being met. Monitor trends and make informed decisions about future contractor engagements.

Risk Assessment Tools

Coordinate with your contractors to keep everyone on-site safe and fulfil your shared safety responsibilities.

Use risk assessment templates, such as JSA, Take 5s, SWMS, SSSP, SOW, and schedules, to ensure that risks are mitigated and appropriate controls are in place before work commences.

Permit to Work

Issue, check, and approve permits to work for high-risk activities using templates for permits including Hot Works, Work at Heights, Live Electrical Work, Confined Spaces Entry, and Fire Systems Impairment.

Conditional logic keeps forms uncluttered and efficient for the contractor, saving them time and you money.

Keep a register of all permits and use dashboards to visualise activity across the workplace.

ecoPortal’s modules have all the features that build a safer future, today

Unrivalled ease of use

Ranked #1 in the world, our user interface makes safety accessible for everyone. It’s designed for real people, making it easy to keep your workforce engaged, informed, and in control.

Dynamic user experience

Forms adapt with conditional logic, while flexible permissions cater to different roles. Your people only see what’s relevant to them, offering a simple and efficient experience.

Modular design

Whether you choose our standard solutions or something more tailored, we’ll collaborate with you to build a system that fits, drawing on our extensive module library and deep implementation expertise.

Mobile app and offline access

Whether you’re reporting an incident or completing an audit, our mobile app has you covered with full offline capabilities to easily complete any form or workflow on the go, from anywhere.

Integrated, inside and out

All of our modules are built on a single, integrated platform, so your data, insights, and actions are always aligned. Plus, we plug into your other everyday systems with ease.

Smart & secure AI

Use our embedded, AI-powered innovations to help break down engagement barriers and extract the insights that matter most without digging through all the data.

Custom, real-time insights

Empower your teams with live, customisable reports and dashboards to drive data-driven decisions and cultivate a transparent, people-first safety culture.

Automated action workflows

Easily create and assign actions to the right people, stay on top of deadlines with automated reminders, and support a culture of continuous improvement.

A golden security standard

We uphold rigorous standards of security and compliance, evidenced by our SOC 2 Type II attestation, ISO 27001 certification, and GDPR compliance.