Visitor Management Module
Give your guests an effortlessly warm welcome that doesn’t compromise on safety, with ecoPortal’s Visitor Management module.
Whether it’s someone coming in for an interview, a client heading to a meeting, or a contractor entering your worksite, our Visitor Management module makes it easy to capture the information necessary for you to keep track of all your guests.
Let your visitors and contractors skip the reception queue with a simple check-in process from the comfort of their own devices (kiosks are optional).
This module can be integrated with other ecoPortal modules unlocking the ability to present guests with site-specific hazards that they may encounter during their visit and/or automatically run contractor pre-approval checks.
Check-in doesn’t need to be a hassle for your guests. Save their time and yours, without compromising on safety. Our check-in process is a walk in the park that will delight your guests, while automatically alerting hosts of their arrival.
Ensure that your check-in process works for your organisation. Add your colours, branding, and custom imagery to make it your own. If you need to, add extra information, such as terms and conditions, for guests to acknowledge.
Receive all the information that you need to maintain an accurate record of who is and has been at your site or office at any given time. Administrators can check in and out on behalf of others, and export their visitor log if need be.
Turn the data you collect - such as time on site, visitor types, and visits by location - into easily-digestible charts and dashboards that can be used to make informed decisions, or in reports to other stakeholders.
Configure separate workflows for visitors and contractors, so you get the right information from relevant parties. Run automatic checks on contractors when they arrive by pairing this Module with Contractor Management. Tick the necessary boxes; check their induction is up-to-date, or check that their insurance licences, certifications--or similar--haven’t expired.
Fully integrate our Visitor Management system with our other ecoPortal modules, such as Contractor Management, Inductions, and Hazards/Risks, for a comprehensive third-party sign-in solution.
Create interactive inductions for your site, project or workplace and have people complete them in ecoPortal. Maximise engagement using a mix of content (including text, images, videos and files), and ask questions to confirm understanding.
When you integrate with Visitor Management you can have the system check that your contractor’s induction status and score meet your requirements upon arrival, so you know they’re across the latest site-specific safety information.
Link your Visitor Management and Contractor Management module for even greater peace of mind. Conduct your contractor pre-qualification process, store necessary certifications and licences, and set reminders for when they expire so you can keep on top of their safety.
Set contractor requirements so that only approved contractors from your Contractor Manager can enter your site. When contractors sign in at the front desk, the system will run automatic checks to ensure everything is up to date. If any requirements aren’t met, they’ll receive a customisable ‘Access Denied’ message, to which you can add information that will help them resolve any issues.
Integrate your visitor management system with your Hazards & Risks module. Hazards and Risks can be filtered by site, and automatically linked to your check-in process. Keep your visitors’ safety a priority by ensuring they are fully aware of any hazards and risks that may crop up during their visit.
With the click of a button, customised one-off or recurring reports and charts help build a transparent safety culture that puts people first without delay.
With our mobile app, you can engage in safety anywhere, reporting incidents and conducting audits and inspections in multimedia detail on- and offline.
Save time, gain peace of mind, and take the grunt work out of your day by assigning tasks and setting automatic reminders for the assignee.
ecoPortal’s implementation specialists collaborate with you, building a system from our expansive module library and extensive experience to match your unique requirements.
From system administrators to frontline workers and everyone between, ecoPortal’s flexible permissions structure ensures that each user sees only what they need to.
ecoPortal vigilantly defends your digital assets’ integrity. Our ISO 27001 certification and SOC 2 and GDPR compliance are globally recognised proof of rigorous adherence to strict data protection standards.
With ecoPortal as your central repository for all your safety documentation, evidence of compliance is always at your fingertips.
Cut the chaos out of compliance. A user-friendly interface and touch-of-a-button forms drive staff engagement across the board by making safety simple.
ecoPortal seamlessly integrates all your safety and risk systems into one holistic view of your people, learning, and data management processes.
Build a better safety culture and programme using a set of powerful, and configurable modules. Predict and prevent incidents. Encourage and increase transparency. Ensure compliance with ISO 45001.
Get clear visibility into the environmental impact of your activities and achieve your sustainability goals. Comply with ISO 14001 requirements easily by driving staff engagement with environmental and sustainability initiatives.
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