Meetings to drive culture, not just tick boxes

Transform your meetings into real conversations that lead to tangible safety outcomes.

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From toolbox talks to committee meetings: safety meeting software built for real engagement.

Run every meeting with standardised templates, connected actions, and AI-powered summaries. Our Meetings module gives every team a consistent way to capture input, close the loop on follow-ups, and show every worker their voice makes a difference.

This Core Module Features:

Standardised templates for every meeting type

Build consistent, audit-ready templates for all your meeting formats, from daily toolbox talks and pre-starts to monthly H&S committee meetings. Capture all the essentials, including attendees, discussion topics, decisions and actions, in a structured format that works across teams, sites, and devices.

Connected consultation and follow-up

Close the loop between conversation and action. Any issue, suggestion, or decision raised in a meeting can be instantly converted into a formal follow-up action, assigned to the right person, and tracked through to resolution. Workers can see that their input leads to visible outcomes, building trust and encouraging ongoing participation.

AI-powered meeting summaries and topic extraction

Reduce the time spent manually reviewing meeting records. Embedded AI reads uploaded documents — including PDFs and Word files — and automatically generates concise summaries and extracts key discussion topics into structured fields. Track which critical risks are being discussed, identify gaps, and ensure nothing important gets buried in an attachment.

Centralised and integrated safety data

Move beyond email chains, PDFs, and spreadsheets, and connect your meetings directly to the rest of your safety programme. Reference related incidents, hazards, and risks from within a meeting record, giving team leaders the context they need to lead more informed conversations. All minutes and attendance are stored in one secure, accessible place, so you always have a clear picture of how meetings tie into broader safety activity.

Like marmite and butter on toast, this module pairs well with these other ecoPortal modules

Reporting & Analytics
Hazards & Risks
Incident Reporting
Actions

Reporting & Analytics

Build powerful dashboards using charts that combine people information with data from different registers to get a holistic view of safety.

Hazards & Risks

When new hazards are identified or existing controls are reviewed during a meeting, instantly link them to your Hazards & Risks register. Ensure your risk assessments remain current and that meeting discussions directly lead to effective control implementation.

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Incident Reporting

Analyse incident and near-miss reports to spot trends and take targeted action, such as identifying which departments or individuals are experiencing more incidents, so you can focus your efforts where they’ll have the biggest impact.

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Actions

Respond promptly to incidents and review associated controls to prevent future occurrences. Link hazard and risk entries to incidents, centralising hazard-related incidents for a complete, actionable overview that drives real safety improvements.

ecoPortal’s modules have all the features that build a safer future, today

Unrivalled ease of use

Ranked #1 in the world, our user interface makes safety accessible for everyone. It’s designed for real people, making it easy to keep your workforce engaged, informed, and in control.

Dynamic user experience

Forms adapt with conditional logic, while flexible permissions cater to different roles. Your people only see what’s relevant to them, offering a simple and efficient experience.

Modular design

Whether you choose our standard solutions or something more tailored, we’ll collaborate with you to build a system that fits, drawing on our extensive module library and deep implementation expertise.

Mobile app and offline access

Whether you’re reporting an incident or completing an audit, our mobile app has you covered with full offline capabilities to easily complete any form or workflow on the go, from anywhere.

Integrated, inside and out

All of our modules are built on a single, integrated platform, so your data, insights, and actions are always aligned. Plus, we plug into your other everyday systems with ease.

Smart & secure AI

Use our embedded, AI-powered innovations to help break down engagement barriers and extract the insights that matter most without digging through all the data.

Custom, real-time insights

Empower your teams with live, customisable reports and dashboards to drive data-driven decisions and cultivate a transparent, people-first safety culture.

Automated action workflows

Easily create and assign actions to the right people, stay on top of deadlines with automated reminders, and support a culture of continuous improvement.

A golden security standard

We uphold rigorous standards of security and compliance, evidenced by our SOC 2 Type II attestation, ISO 27001 certification, and GDPR compliance.

Ready to turn safety meetings into meaningful, two-way conversations?

Give your team the structure, visibility, and follow-up they need to turn consultation into action, and make every meeting count.