What is contractor safety management?

Contractor safety management refers to the processes and practices implemented by organisations to ensure the safety of the contractors working for them. It involves documenting due diligence carried out on the contracting organisation and employees prior to engagement, assessing and mitigating risks, providing necessary training, and monitoring compliance with safety regulations, often using contractor safety management software.

Who is responsible for contractor safety?

The PCBU hiring the contractor is ultimately responsible for the health and safety legal duties that come with contractor engagements. Where a shared duty is observed, all parties must consult, cooperate and coordinate in their safety management activities. Collaboration between the hiring organisation and the contractor, should be documented and kept in the likes of a contractor safety management software to ensure compliance with safety standards and minimise risks.

How does contractor management software help streamline contractor onboarding processes?

ecoPortal’s contractor management software simplifies and automates the contractor onboarding process by centralising the full process, including pre-qualification, induction, site access control, control of work, and safety and performance monitoring. It reduces administrative burdens providing contractors with access to update their own worker information, enhances efficiency, and ensures compliance with contractor safety management requirements.

How does the software ensure compliance with contractor-related regulations and standards?

The contractor management software incorporates contractor-related regulations and standards into its workflows, allowing organisations to meet their due diligence requirements and monitor contractor safety performance. It provides features such as document management, training tracking, and audit capabilities to ensure adherence to contractor safety management requirements.

How secure is the contractor management software? What measures are in place to protect contractor data?

The contractor management software employs robust security measures to protect contractor data. These measures include data encryption, access controls, regular backups, and compliance with industry standards to ensure the confidentiality, integrity, and availability of contractor data. Look for a provider who complies with information security management standards, such as ISO 27001.

Is there a mobile app available for contractors to access the system on the go?

Yes, our contractor management software features a mobile app that is accessible to contractors. There, contractors can report health and safety events, identify hazards, complete tasks, and communicate with the contracting organisation. With this, the contractor is embedded into the health and safety program of the contracting organisation, ensuring standardisation across all operations. Mobile access further enhances contractor engagement, improves communication, and increases overall efficiency.

Can the contractor management software handle multiple contractor types, such as independent contractors, subcontractors, and vendors?

Our contractor management solution can handle multiple contractor types as part of the pre-qualification process. ecoPortal’s flexibility and adaptability means that independent contractors, subcontractors and vendors can be identified and separated out for reporting purposes.

Does the contractor management software offer configurable workflows and approval processes?

Yes, the contractor management software offers configurable workflows and approval processes. Users can tailor the system to match their specific contractor safety management requirements, ensuring efficient and compliant processes that work for their organisation.

Can the contractor management software help with managing contractor insurance and liability requirements?

Yes, the contractor management software facilitates the management of contractor insurance and liability requirements. It can track insurance documentation, send reminders when insurance is due to expire and generate reports to demonstrate adherence to contractor safety management standards.

What are the system requirements for installing and using the contractor management software?

The system requirements for our contractor management software are minimal. It is a cloud-based solution, eliminating the need for complex installations or dedicated hardware. Users can access ecoPortal through standard computer and phone web browsers, or use the dedicated mobile app, which also offers advanced offline capabilities.

Is there a trial or demo available to explore the features and functionalities of the contractor management software?

Yes! Potential users can explore the features and functionalities of the system firsthand by signing up for a demonstration. Book a demo today!

Integrated Hazard and Risk Management Software

Store and manage your hazards, risks, and controls—without complications.

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Proactive hazard & risk management, from every angle

Simplified, accessible risk management

With simple data entry and access from anywhere, our risk management software platform lets you weave hazard and risk management processes into everyday work. Ensure risks are addressed without delay, with clear control ownership and fast action assignment. Empower your people with accessible risk information, so they can actively contribute to a safer workplace.

Connected hazard and risk data

Centralised data is the key to effective software for risk management. With integrated hazards, risks, controls, and reviews–linked directly to related incidents–you get a holistic view of your risk management efforts, all within a single source of truth. With everything connected, you can eliminate repetitive data entry and make real-time decisions backed by a complete and auditable record.

Automated reminders & notifications

Hazards often remain stable, but regular risk and control reviews are essential. Our hazard management software enables you to keep on top of safety, with automated notifications and reminders for upcoming reviews—so they happen on time, every time.

Seamless compliance & audit tracking

Stay in control of compliance and audits with a hazard and risk management software that keeps everything on track. With an up-to-date record, ensure no obligation is overlooked, so you can have confidence that you’re meeting legal requirements.

Adapting risk management processes to your sites

Integrate site-specific data into your central risk management software for a comprehensive view of how broader risks apply locally. Keep your teams up-to-date with the information relevant to them and their location while ensuring the right controls are in place to manage risks effectively in each setting.

Holistic insights for smarter decisions.

Connect all the dots of incidents, hazards, risks, and controls within one unified risk management software. Real-time data and visualisations let you quickly identify risk-related trends, empowering you to make more informed decisions on safety. This proactive approach ensures controls remain effective, helping to reduce incidents and ensuring your team always has the most up-to-date safety measures in place.

Build a safety-first mindset.

Involve everyone in your hazard and risk management efforts, creating a culture of safety. By making hazards, risks, and controls easily accessible, you ensure everyone is aware and can act proactively. This empowers your team to take ownership, stay engaged, and contribute to a safer workplace, knowing exactly what to watch for and how to respond.

Compliance, without the headache.

Legal compliance doesn’t have to be a chore. Stay on top of obligations with a streamlined risk management software that provides clear, auditable records and timely reminders for all deadlines. You'll always be ready for audits, with the confidence that your processes are spot-on.

Ensure continuous, proactive improvement.

Our software for risk management supports a cycle of continuous improvement. In addition to verification triggers for incidents or failed controls, schedule regular reviews to keep your controls updated and effective. Conduct on-site verifications seamlessly with mobile-friendly forms, ensuring checks are accurate, immediate, and actionable.

Robust risk management that works, day in and day out.

Our streamlined approach to hazard and risk management keeps your team safe and your safety protocols simple yet effective. Focus on what really matters—getting your workers home safe, every day.

Total Health and Safety Integration

Pair your hazard and risk management with other ecoPortal solutions to up your safety game.

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We propel leading, global organisations to new dimensions.

“We should all be using ecoPortal. At the end of the day, it's up to all of us, for the safety of ourselves, our environment, and our people.”

Lee Silvester, GM Transport, Nexus Logistics

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"When you’ve got a dynamic system like ecoPortal, where something can be reported as it happens, our people can be proactive, before something goes badly wrong.”

Alison Eastham, Global HSE, Argenta Global

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"Engagement is based on ease of use and how long it takes someone to do something. If that piece isn't done right at the start, you've lost them. In safety, we can't afford for that to happen."

Mitchell Horan, Senior Safety and Wellbeing Advisor, Foodstuffs

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Frequently Asked Questions

What is risk management software?

It’s a tool that helps you manage workplace hazards, risks, and controls making safety practices smoother, simpler, and more effective across your organisation.

How do you choose the right risk management software for your business?

To choose the right risk management software, consider integration with your other health and safety needs, ease of use, scalability, automation features, and support for you and your teams. Look for software that aligns with your risk management plan and offers flexibility for your business needs.

What is the difference between a hazard and a risk?

A hazard is a potential source of harm, while a risk is the likelihood and consequence of that harm occurring. For example, a wet floor is a hazard, but the risk is someone slipping and getting injured. Managing risks involves assessing hazards and implementing controls to eliminate or reduce their impact.

What is involved in hazard and risk management?

Hazard and risk management includes identifying hazards, assessing the associated risks, implementing controls, monitoring effectiveness, and maintaining records. It’s a continuous process designed to eliminate or minimise harm and support legal compliance.

What is a hazard identification and risk management procedure?

A hazard identification and risk management procedure outlines the steps for recognising hazards, evaluating their risks, applying controls, and reviewing outcomes. It is a formalised part of your risk management framework to ensure consistent, proactive safety practices.

What are the benefits of using software for risk management?

Using software for risk management improves effectiveness, accuracy, and compliance. It centralises data, automates reminders, supports real-time insights, and makes your hazard and risk management processes more efficient and auditable. It also empowers teams to actively engage in workplace safety.

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Environmental Management

Get clear visibility into the environmental impact of your activities and achieve your sustainability goals.  Comply with ISO 14001 requirements easily by driving staff engagement with environmental and sustainability initiatives

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Health and Safety Management

Build a better safety culture and programme using a set of powerful, and configurable modules. Predict and prevent incidents. Encourage and increase transparency. Ensure compliance with ISO 45001.

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Quality Management

Boost quality standards, meet ISO 9001 compliance requirements & continuously improve with quality management software that simplifies processes, workflows, tasks, and audits.

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Ready to take control of your hazards and risks before they escalate?

Our Hazard and Risk Management Software gives your team all the tools to act fast, make better decisions, stay compliant, and keep safety front and centre. See it in action—book a demo now.

Integrated Hazard and Risk Management Software

Proactive hazard & risk management, from every angle

Protect your people like never before

Holistic insights for smarter decisions.

Build a safety-first mindset.

Compliance, without the headache.

Ensure continuous, proactive improvement.

Robust risk management that works, day in and day out.

Total Health and Safety Integration

We propel leading, global organisations to new dimensions.

“We should all be using ecoPortal. At the end of the day, it's up to all of us, for the safety of ourselves, our environment, and our people.”

Lee Silvester, GM Transport, Nexus Logistics

"When you’ve got a dynamic system like ecoPortal, where something can be reported as it happens, our people can be proactive, before something goes badly wrong.”

Alison Eastham, Global HSE, Argenta Global

"Engagement is based on ease of use and how long it takes someone to do something. If that piece isn't done right at the start, you've lost them. In safety, we can't afford for that to happen."

Mitchell Horan, Senior Safety and Wellbeing Advisor, Foodstuffs

Frequently Asked Questions

Explore our other solutions

Environmental Management

Health and Safety Management

Quality Management

Ready to take control of your hazards and risks before they escalate?